FALL FESTIVAL GENERAL INFORMATION

  • Held Annually the third weekend after Labor Day
  • Approximately 5,000 Shoppers Visit Annually throughout the day
  • Arts & Crafts, Food, and Farmers Market Item Vendors
  • Shopping Hours 9:00 AM – 5:00 PM, Saturday, September 24, 2022
  • Live music, children’s games, brat & brew tent and wine tent

GENERAL VENDOR INFORMATION

  • Over 100 vendors are accepted.
  • All vendors must register and pay online. Registration opens after the New Year.
  • $115.00 per space
  • Deadline to request last year’s location is August 19, 2022. No exceptions.
  • A late fee of $25 will be added to applications received after 5 PM on August 19, 2022.
  • Booth space size is 10’ by 20’ on an asphalt street. No other sizes are offered.
  • Vendors are required to provide their own tents and tables.
  • Electricity is available for an additional cost.
  • No generators or propane tanks allowed.
  • No water provided.
  • Vendor layout is determined by the Event Coordinator to be best for vendors and festival-goers. No changes or booth swaps are permitted after mapping is complete.
  • To apply we require a complete application including WI Seller’s Permit number, photos and/or description of the products you plan to sell, and complete payment.
  • Participation at previous events does not guarantee your space at this year’s festival.
  • Once you have completed and paid for registration you will receive a confirmation email that registration has been received. Please allow 48-72 hours for confirmation.
  • You will be contacted with your booth space assignment in early September.

VENDOR REQUIREMENTS

  • No commercial or buy/sell items allowed to be sold at this event. All items must be hand-produced domestically, either individually or by a non-assembly line process.
  • All designs must be of an original concept belonging to the artist/craft person selling this product.
  • Items sold must incorporate original work on at least half of the size of the items.
  • You will be required to remove any items in your booth that were not submitted to and approved by the Vendor Review Committee.
  • Booth shelters, tents and tables are to be supplied by the vendor.
  • Vendors must be present during the entirety of the festival. Any vendor who vacates their booth space will not be invited to return.

SPACE REQUESTS

  • You may guarantee your 2021 booth space with an additional fee if you apply by the August 19, 2022, deadline. We encourage you to apply as soon as possible if you have a space request.
  • We cannot guarantee booth spaces unless the additional fee is paid. If you have a space request different than the guaranteed space, please email brianna@haywardareachamber.com and your request will be noted.
  • To create the most effective event layout, vendor booth assignments will be based on the type of product sold and space availability at the discretion of event coordinators.

VENDOR RESPONSIBILITIES

  • No motor homes, campers, overnight sleeping or generators are allowed on city streets in the vicinity of the event.
  • Vendor parking is limited to those areas specified by event coordinators. You will be asked to move vehicles and trailers from unauthorized parking areas and are expected to comply.
  • At the discretion of event organizers, vendors are not to display or sell products that are the same as or similar to products sold by HACC member local businesses or business you may sell product to.
  • Event coordinators and volunteers will be on site Saturday morning at 6 AM for event set-up. There is NO VENDOR SET-UP PRIOR to 6 AM or you will be required to vacate the street at the request of the City of Hayward Police Department.
  • Vendors are responsible for maintaining a clean booth space and removing all trash from their space at the end of the festival. Trash may not be left at curbside, please take it with you or dispose of properly in the large receptacles on Second Street.
  • There will be a $25 fee on any returned payment.
  • This is an outdoor show – please be prepared for rain or shine!

FOOD VENDOR INFORMATION

  • All Food Vendors requesting space must register and pay online.
  • Wisconsin Food License # required. No exceptions.
  • General Liability Insurance required for your rented space. No exceptions.
  • Food Vendor Spaces are limited and registration and payment is NOT a guarantee.
  • It is recommended to apply early for Food Vendor spaces.
  • A late fee of $25 will be added to applications received after 5 PM on July 29, 2022.
  • You are responsible for cleaning your area of all debris. Do not leave your garbage on the curb, please bring it to the large dumpsters on Second Street.
  • Any vendor caught dumping grease or garbage will not be allowed to return.
  • Only those menu items noted on your application and accepted by the Vendor Review Committee may be sold at Fall Fest. Any vendor selling food not
    pre-approved by the Review Committee will be required to remove the item(s) from their menu.
  • Acceptance provisional on passing State Health Inspection. Contract with HACC becomes null and void if vendor fails inspection and will be asked to shut down.
  • Vendors must be present during the entirety of the festival. Any vendor who vacates their booth space will not be invited to return.

SELLERS PERMIT

  • Wisconsin Sellers Permit is required.
  • For Sellers permit information visit www.revenue.wi.gov or by calling 1-608-266-2776.

VENDOR SET UP

  • Set-up 6:00 AM – 9:00 AM on Saturday, September 24, 2022.
  • You may drive to your booth to unload and load as quickly as possible.
  • Once unloaded Free Parking available in our designated vendor parking lots.
  • Set-up is to be considered at your own risk. Security is not on site. Lost, stolen or damaged belongings with not be insured by festival.

TEARDOWN

  • All vendors must remain set-up until close of Festival at 5:00 PM.
  • Please load as quickly as possible once vehicle is at your booth.
  • Anyone leaving early will be asked not to attend following year.
  • Please have booth packed up as much as possible before bringing vehicle to booth

CANCELLATION POLICY

  • Festival is held rain or shine. No rain date will be held.
  • No refunds for cancellations or no shows.
  • Emergencies will be addressed with documentation.